All TYFA member organizations are required to pay league fees as a condition of membership. League fees are intended to cover the cost of operating the league and providing services to its members. Increases to league fees are not automatic and will only occur when the cost of doing business or the level of services provided warrants an adjustment.

BASE RATE

1. The base rate is set in the year an organization joins TYFA and remains locked unless a leaguewide Cost of Doing Business increase is approved.

2. Organizations that leave TYFA for one year or longer and later return will be assessed the current base rate at the time of reentry.

3. The base rate may be reduced through applicable discounts, including Tenure-based discounts.

4. TYFA will issue an invoice to each organization detailing the base rate, applicable discounts, and the total amount due.

PAYMENT

1. Organizations are strongly encouraged to pay the full invoice amount by the first Annual Meeting; failure to do so will result in Bad Standing status.

2. At least fifty percent of the invoice must be paid prior to the first Annual Meeting in order to attend the meeting, with the remaining balance due prior to the second Annual Meeting in June.

3. Reference the Payments policy.

4. Reference the Bad Standing policy.

BASE RATE INCREASE

1. Any increase to the base rate will be announced at least one year in advance.

2. One method of increasing the base rate is adjusting the annual dues for new organizations only.

3. Another method is a leaguewide percentage increase applied to all organizations based on their current base rate.

Tenure rewards long-term TYFA membership by providing a discount on annual dues beginning at ten years of continuous participation, subject to a minimum dues amount. TYFA retains discretion in awarding, restoring, or denying tenure based on an organization’s membership history and conduct.

1. Organizations demonstrating long term loyalty to TYFA are eligible for tenure beginning at (10) years of membership.

2. Once tenure is granted, a discount will be applied to the organization’s annual dues, but in no case may the dues be reduced to below ($300).

3. If an organization leaves TYFA for one year and later returns, TYFA may, at its sole discretion, restore previously earned tenure. For example, an organization with eleven years of membership that leaves for one year may be credited with those eleven years upon return.

4. If an organization leaves TYFA for more than one year and later returns, TYFA will typically reset the organization’s loyalty years to zero.

5. Tenure years are calculated as follows:

   • Current year minus the year of joining

   • Plus, one year for the first season played

   • Minus any years away from TYFA

6. Examples:

   • 2024 minus 1998 plus one equals twenty-seven loyal years

   • 2024 minus 2005 plus one minus one year away equals nineteen loyal years

7. Organizations do not lose tenure due to changes in name, logo, or management, provided TYFA determines the organization remains substantially the same.

8. TYFA reserves the right to deny or revoke tenure on a case-by-case basis if an organization shows a pattern of leaving and returning or engages in conduct that negatively impacts TYFA’s reputation.

1. A Volunteer that fails to pay a fine is considered in Bad Standing and is suspended until the fine is paid. This status carries over from season to season. 

2. An organization that fails to pay a fine is considered in Bad Standing until the fine is paid.  

3. An organization is also placed in Bad Standing if their Annual Dues are not paid in full prior to the first Annual Meeting. Additionally, any unpaid fees or fines to TYFA or a Protected Vendors will result in Bad Standing.

4. Consequences of Bad Standing include:

   • Loss of voting privileges during meetings

   • Ineligibility to obtain new insurance policies

   • Invoiced at non-TYFA rates for Spring and 7v7 events

   • 10% monthly late fee on outstanding balances

   • Possible suspension or revocation of membership

   • Ineligibility to enter the football playoffs or cheer competitions

• TYFA recognizes all member organizations as independently owned and operated entities.

• Organizations may operate as for profit, non-profit, or as a DBA. While incorporation is not required, it is strongly recommended to provide legal protection against potential claims from parents or vendors.

• TYFA does not involve itself in an organization’s internal financial matters, including spending decisions or parent refunds, except in cases involving unpaid invoices or fines owed to TYFA or Protected Vendors.

• Failure to resolve outstanding balances with Protected Vendors may negatively impact the league’s access to facilities and resources and may damage TYFA’s reputation, which constitutes a violation of the Membership Agreement.

• TYFA does not have any revenue sharing, nor does it collect gate or concession revenue from host organizations, allowing organizations to retain all event proceeds for reinvestment in their programs.

TYFA may, from time to time, enter into agreements with vendors or form partnerships with companies to provide added value to its membership.

1. If TYFA proposes an exclusive agreement that would apply to all member organizations, the agreement must be approved by a vote of organization Presidents, and if approved, participation is required.

2. Organizations may secure their own agreements provided they do not conflict with any league voted exclusive contract.

3. Organizations, teams, and individuals may not engage in activities that place TYFA in a position of endorsing or appearing to endorse a commercial product or service.

4. If an organization agreement may require a policy violation, an Administrative Waiver must be submitted and approved in advance. 

5. Any agreement requiring logos, branding, or messaging on uniforms must comply with applicable uniform policies. Refer to Dress Code

6. Violations of this policy will result in consequences based on the severity of the violation.

1. Refereeing services for TYFA are provided by independent contractors officiating associations operating under multiyear agreements, with game fees adjusted on a scheduled basis. 

2. TYFA communicates weekly fee details to host organizations and officials and provides guidance or assistance when games are canceled due to weather, school district issues, or other uncontrollable circumstances.

3. For strange situations where adjustments to payment is needed, please read - ADJUSTEMENT SITUATIONS

1. The preferred payment method is through an online invoice issued to each organization.

2. Cash payments are accepted only as a last resort.

3. TYFA does not accept business or organizational checks or personal checks for any payments.

4. Payments submitted in check form must be made by cashier’s check or money order only.

5. Cashier’s checks and money orders must be issued by a United States domestic bank.

6. Any payment submitted in an unacceptable form will be rejected and considered unpaid until an approved payment method is received.